The Purchasing Coordinator is responsible for accurately and efficiently managing the agency’s purchasing functions, including implementing the organization's procurement system, analyzing and resolving problems, managing vendor contracts, budgeting, and creating a vendor performance management system.  The coordinator will be responsible for requiring a set order set up with set approved vendors, set goods and services that are the same for all programs/participants, and require that all staff use the centralized purchasing process, policy, and procedure.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Research and evaluate suppliers.
• Negotiate and renegotiate contracts with suppliers/vendors utilizing non-profit status.
• Create and process purchase orders ensuring they fit within policy and procedure.  Escalate any request that does not for review.
• Monitor purchases through the delivery process
• Oversee implementation and ongoing usage of an agency-wide procurement system. Ensure all programs and departments are fully trained and track engagement.
• Evaluate vendor performance – develop standardized performance metrics for monitoring. 
• Ensure best rate practices for all utilities, optimizing nonprofit and affordable housing discounts.
• Monitor budgets and spending on operations and facilities. 
• Act as BACS’ welcoming and design specialist by ensuring culturally responsive, warm, welcoming, standardized work spaces.
• Maintain accurate records of contracts, bids, and services by vendors – ensuring contract compliance, volume purchasing and best prices.  
• Fully integrate all functionality of the SharePoint lists, CRS, and furniture PowerApps for purchasing.
• Work with supervisor to define the approval flow and audit trail for all purchasing.
• Provide dashboards for spending and approvals.
• Maintain company fleet and vehicle paperwork – including all invoices, tickets, tolls, and fuel purchasing systems.
• Other duties as assigned.

COMPETENCIES:

• Knowledge of general purchasing and accounting procedures.
• Attention to detail and accuracy.
• Organized and good problem-solving skills.
• Good verbal and written communication skills.
• Ability to work in a fast-paced environment.
• Maintains a customer service and strength-based orientation.  
• Embraces diversity in all aspects.
• Works well with others and behaves professionally and ethically while developing professionally.
• Is adaptable and open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles.
• Adjusts rapidly to new situations warranting attention and resolution.
• Ensures confidentiality concerning organizational or client information and data.
• Expresses facts and ideas verbally and in writing in a clear, concise and organized manner.
• Proficiency in Microsoft applications such as Word, Outlook, and systems–based documentation platforms.  

QUALIFICATIONS: 

• Bachelor’s Degree in Business Admin, Accounting, or another business function or Associate Degree plus three (3) years of general purchasing experience. 
• Demonstrated experience with Microsoft Office software.
• Ability to learn to work with different purchasing software programs.

Benefits/Perks:

• Compensation: $36 hour
• Fully paid medical, dental, vision, and life insurance coverage for employees and children.
• 32 days off (PTO/Holiday), increasing with tenure, includes your birthday off.
• 403b with BACS matching contribution after one year of service, BACS matching contribution.
• After 1 year of service - $3,000 per year student loan debt payment, tuition or continuing ed costs. Up to $15,000 over 5 years.
• One month PAID sabbatical after 8 Years – not charging PTO.
• Significant internal growth opportunities.

About BACS 
Bay Area Community Services is a CARF accredited non-profit, community-based agency celebrating 70 years of serving Alameda, Contra Costa, Sacramento and Solano Counties by providing mental health and social services. BACS’ mission is to uplift under-served individuals and their families by doing whatever it takes. We are proud to be one of the leading agencies producing real outcomes to tough social problems. BACS owes its reputation as an innovator to our innovative and entrepreneurial staff.  We are seeking individuals who want to transform clinical practice to be client-centered and effective in the field and who want to lead empowered teams to meet goals.

How to apply:
Submit a resume with a cover letter highlighting your relevant experience.

BAY AREA COMMUNITY SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER